|The City of Hydaburg adopted their FY14 budget by non-code ordinance on June 18, 2012. The budget is divided into separate funds with each fund listing anticipated revenues and expenses. The funds include a general fund, a capital project fund, a harbor deferred maintenance fund, a water wastewater upgrade fund, a water-wastewater-garbage fund, and a harbor and docks fund. While each fund's budget compares proposed income and expenses to the previous year's adopted figures, they do not include comparative statements of actual expenditures and revenues for the preceding fiscal year as recommended by RUBA staff and as required by Hydaburg Municipal Code. Additionally, the adopted budget does not include proposed transfers from other fund sources for any of the account funds, thus making it hard to follow how the individual departments will be funded. The FY14 Water, Sewer, and Garbage fund budget anticipates $121,540 in income from monthly user fees, although only $105,305 was received in FY13. Anticipated expenses total $284,848, while the utility expended $314,697 in FY13. There is no reason to expect expenditures to be so much higher and revenues to be so much lower in FY14 than FY13. Additionally, the budget does not show any money from other fund balances being transferred in to cover the anticipated net loss.
Collection rates of the utilities have increased over the past year and the council increased their rates in November 2012 based on the rate study conducted by RUBA staff. The rates increased from $40 to $80 each month. This increase will help, but likely will not fill the gap discussed above. The utility fund budget does list most costs associated with sanitation services in Hydaburg. Line items for the primary operator's salary and benefits, repairs and maintenance, travel, water treatment and testing supplies, emergency parts, vehicle gas, electricity, telephone, and various other expenses are all included. However, the city also employs a second, part-time operator whose salary and benefits are not budgeted in the utility fund. It is not clear whether this salary is accounted for in other departments such as Public Works or Sewer and Garbage. Monthly financial reports are not being provided to the council members in the meeting packet. Year-to-date figures cannot be accurately compared to what has been budgeted until the budget is amended to project realistic numbers based on previous years' actuals, and projections based on realistic estimates. However, the mayor, city administrator, public works foreman, treasurer, and clerk all routinely provide both written and verbal reports on operational and financial issues concerning the water, wastewater, and garbage utilities. The city is current on paying its electric bills. The city has two 275-gallon fuel tanks for heating fuel which are located at city hall and the water treatment plant. Funds have been allocated in the budget to purchase heating fuel from Petro Marine every one to three months. While the city is adopting budget amendment ordinances properly, with the most recent amendment to the FY13 budget being adopted in June 2013, the budget is still not balanced.|