|A personnel policy is in effect of which RUBA staff has a copy. The personnel policy is authorized in Kaltag City Ordinance Title VIII, Chapter 75 and the hiring process is Title VIII, Chapter 75, section 30.
The city currently has job descriptions but indicated a desire to update and create new descriptions. Evaluations do not follow a prescribed format, RUBA staff was unable to locate an evaluation form and can not determine if evaluations are done or if it relates to the duties of the position. City staff indicated that evaluations are done verbally and, it appears, they are done when counseling an employee who receives a written warning. The city takes a holistic approach with employees; the mayor and clerk will address negative employee behavior and find solutions to work with the employee instead of relying strictly on punitive measures. A written evaluation form, which evaluates based on the position duties and responsibilities should be created. This, combined with the current format, will provide for a stronger tool to evaluate employees.
Personnel folders contain timesheets, pay stubs, and letter of acceptance but lack the application and I-9. According to the city clerk, only Alaska Native Tribal Health Consortium has I-9 forms. While RUBA staff was working in the city office, two new employees were provided orientation and filled out W-4 forms but were not provided the federally required I-9 forms. The personnel folders lack required documents (job applications, I-9, evaluations).