|According to the IRA's Financial Management System Policies and Procedures, TNK's financial statements are audited annually by a Certified Public Accountant. TNK has hired Far North Accounting and accountant consultant Brad Cage to assist with the tribe's finances.
TNK depends on gaming revenues to subsidize their water and sewer haul operations. Therefore all the tribe's finances need to be considered in this assessment. TNK did not provide a budget listing all the IRA's revenue and expenses for the FY10 budget or evidence that such budgets had been adopted by the tribal council. Bethel RUBA staff provided the tribe's administrative staff with an Excel spreadsheet containing a budget format and a budget resolution template so they have the tools needed to work toward meeting the budget essential indicators.
Minutes of Tununak IRA Council's January 12, February 18, March 18, and May 6, 2010 meetings were provided. Each of the minute write-ups included one or two comments on the status of the water and sewer department. However, they contained no mention of the council reviewing monthly financial reports nor were financial reports provided to Bethel RUBA staff. The tribe's administrative assistant was briefed on the importance of providing the council with monthly financial reports at their meetings and this being documented in their minutes. Formats for monthly financial reports were provided by RUBA staff.
During a July 29, 2010 phone conversation with Alaska Village Electric Cooperative (AVEC), Bethel RUBA staff verified that TNK was current in paying all six of their electric accounts.
According to TNK's administrative assistant the IRA purchases approximately 5,000 gallons of stove oil a year from Tununrmiut Rinit Corporation (TRC). Approximately 3,000 to 4,000 gallons is used for the Public Health Service (PHS) facility which houses the community's washeteria and water treatment plant. A July 29, 2010 phone conversation with TRC's general manager indicated that they had received a shipment of fuel in July. TRC expected to receive another shipment in the fall of 2010 to top off their tanks, which he indicated should be enough to supply the community's needs for winter. TNK relies on Community Revenue Sharing funds for annual fuel purchases from TRC.
Because TNK did not provide RUBA staff with an adopted budget or monthly financial reports all the Utility Finance sustainable indicators were marked 'No' regarding their compliance.