|According to Title VI of the city's code of ordinances, all city-owned utility systems are the property of the City of Gambell. The code for a utility board has been written; this quarter a utility board has been established and held its first meeting. According to the utility ordinance, the board administers and enforces all rules and regulations pertaining to the utility. In the recent past, the city council and utility staff have not consistently enforced the utility policies, including the collection of past due accounts. RUBA staff recommended the city council adopt a resolution raising user fees. The mayor indicated that the utility staff will need onsite assistance with this issue.
The utility clerk is the manager of the utility. Although in the past the utility clerk did not always provide monthly management reports to the city council, this quarter the utility clerk participated in the first meeting of the utility board and provided a verbal management and financial report. Several meetings with representatives of the Village Safe Water Program and Alaska Department of Environmental Conservation have been held in the last several months. Both of these agencies have been closely working with the utility clerk, water operator, and members of the city council to move forward with the planned upgrades. The city has an organizational chart that needs to be updated to reflect the current chain of command.
The utility clerk received extensive training in QuickBooks Pro 2012 finance and accounting. The QuickBooks contractor trained the utility clerk in the use of all the necessary bookkeeping functions. After the training, the customers, vendors, employees, and payroll records as well as the accounts recoverable and payable, and all the necessary financial reporting were current. RUBA staff recommended the utility clerk contact the QuickBooks contractor with any question regarding finance and accounting.