|The city has a collection policy within the code of ordinances, Title 6, Chapter 36, Section 120 Water and Sewer System's Delinquent Accounts.
The city utility sends out a bill for water services at the end of each month.
The utility uses QuickBooks Pro 2012 to track customer's accounts, accounts payable, and employee payroll.
Once cash is received, the clerk uses QuickBooks to generate a receipt for the customer.
The city has a cash disbursement system that requires the mayor's approval on major purchases for the utility.
The chart of accounts lists all the bank accounts, accounts receivable, assets, accounts payable, liabilities, income and expenditures of the utility.
Monthly bank reconciliations are done within QuickBooks.
Major purchases are discussed with the clerk and mayor with budgetary constraints being addressed.|